Privacy Policy


Walk Free, an initiative of the Minderoo Foundation Pty Ltd as trustee for The Minderoo Foundation Trust (Minderoo Foundation), is a not-for-profit initiative that acts as the Secretariat for the Bali Process Government and Business Forum.

Our commitment to privacy of personal information

We are committed to protecting and respecting your privacy.

This document sets out our policy for managing personal information and is referred to as our Privacy Policy.

What we know about you from visiting our website

When you visit our website, our web server automatically records some general information about your visit. The information we record for statistical purposes is your server address, the date and time, the pages accessed and documents downloaded, the previous site visited, and the type of browser used. We may make these details available to third parties for the sole purpose of providing analysis of website traffic.

We use information from visitors to our website to improve the content of our website and analyse what pages people visit.

Cookies are only used on our website where required for website functionality. Disabling cookies should not affect your overall website experience. We do not collect or store personal or private information in any cookies originating from our website. However, Facebook, Matomo and Google provide third party analytical services to us in respect of our website. A summary of information about how we use third party services and links is set out below.

Google analytics and re-marketing

Our website uses:

  • Google Analytics: a service which transmits website traffic data to Google servers in the United States. We use reports provided by Google Analytics to help us understand website traffic and webpage usage.
  • Google remarketing technology: a service which allows Google to display relevant content based on what pages on our website you have viewed. The content will be displayed using cookies. These cookies don’t record any personal information or identify you personally.

By using this website, you consent to the processing of data about you by Google for the purposes set out and in the manner described in Google’s data protection policy (which can be accessed here). You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt out service provided by Google here.

Matomo analytics

Our website uses Matomo Analytics to track user activity on our website.

By using this website, you consent to the processing of data about you by Matomo for the purposes set out and in the manner described in Matomo’s Privacy Policy (which can be accessed here. You can opt out of Matomo Analytics by un-checking the box below.

Social media

We also use interfaces with social media sites such as Facebook, LinkedIn, Twitter and others. If you choose to “like” or “share” information from this website through these services, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your visits to this site with other personal information.

Links to third party websites

Our website may contain links to third-party websites. We are not responsible for the content of privacy practises of such third party websites.

How and why do we collect and use your information

We collect personal information directly from you when you contact us, raise a general query or complaint with us, or sign up to one of our mailing lists. The purposes for which we usually collect and use personal information depends on the nature of your interaction with us, but may include:

  • Responding to requests for information and other general enquiries
  • Informing you of activities and events with which we may have a connection
  • Responding to enquiries and complaints

The types of personal information we may collect when you interact with us in the ways set out above include your name and contact details, and other information relevant to the nature of that particular interaction.

Your address

We do not know your email address unless you give it to us. We will only record your email address if you send us a message.

If you supply us with your email address or postal address, we might send you information on new projects or upcoming events related to the Bali Process Government and Business Forum. If you do not wish to receive such mailings, please let us know by sending us an email to


If you are participating or attending an event we are managing or delivering, we may take images or audio-visual recordings which identify you. We may use those images or audio-visual recordings which identify you for promotional purposes.


You consent to us using your personal information for sending you information, including promotional material about us, as well as the products and services of our related entities and third parties, now and in the future. You also consent to us sending you such information by means of direct mail, telemarketing, email, SMS and MMS messages.

If you do not want to receive marketing information from us, you can unsubscribe in any of the following ways: by emailing us at or by clicking on the “unsubscribe” link in an automated mailout that you have received from us.

Sensitive information

In limited circumstances we may collect information which is considered sensitive information, eg if you are injured at an event promoted or delivered by us we may collect health information about you in an emergency or otherwise with your consent.

Can you deal with us anonymously

You may choose to remain anonymous or use a pseudonym in your communications with us where it is lawful and practicable.

If you choose not to provide your personal information to us for the purposes set out in this Privacy Policy, we may not be able to provide you with requested information, products or services, or to effectively conduct our relationship with you.

How do we hold information

We aim to keep your personal information secure. We endeavour to take reasonable steps to protect your personal information from misuse, interference and loss and from unauthorised access, modification or disclosure. We also endeavour to take reasonable steps to destroy or de-identify personal information that we no longer require.

We maintain physical security over paper and electronic data stores such as through locks and security systems at our premises. We also maintain computer and network security such as firewalls to protect your personal information and to control access to our computer systems.

We secure communications between your browser and our websites with SSL/HTTPS encryption wherever possible. We encourage users of our website to exercise care in sending personal information via the internet.

How do we use and disclose your information

We may use information that you provide to us internally and may share it with other people or organisations who need to know it as part of working with us in our normal business activities

Who has access to your information

We do not share your personal information with others except in accordance with this Privacy Policy or as permitted under applicable privacy laws, and we do not sell your personal information to anyone for any purpose.

Some of your personal information may be disclosed, transferred, stored, processed or used overseas by us, or by third party service providers. This may happen if our employees or contractors are located overseas, including in the United States of America and the United Kingdom. In these circumstances, you consent to the collection, use, storage and processing of your personal information in those countries, without us being responsible for such use (or for any breach).

How can you access or seek correction of your personal information

If you would like to access personal information we may hold about you please email us at to request it. You will not be charged for making a request to access your personal information but you may be charged for the reasonable time and expense incurred in compiling information in response to your request.

Please let us know if there are any errors or discrepancies in the personal information we hold about you or if your details have changed and we will take reasonable steps to correct and/or update this information.

We may decline your request to access or correct your personal information in certain circumstances applicable privacy laws. If we do refuse your request, we will provide you with a reason for our decision and, in the case of a request for correction, we will include a statement with your personal information about the requested correction.

What should you do if you have a complaint about the handling of your personal information

Contact us at any time if you have any questions or concerns about this Privacy Policy or about the way in which your personal information has been handled or if you have a complaint about privacy by emailing us at  

We will consider your questions, concerns or complaint to work out what steps can be taken to resolve this. If you make a complaint which requires detailed consideration or investigation, we may ask you to give us more information about your complaint and the outcome you are seeking. We may need to gather relevant facts, locate and review relevant documents and speak with other persons involved. If we cannot provide you with a response within one (1) week we will let you know.

How changes are made to this Privacy Policy

We may amend this Privacy Policy from time to time, with or without notice to you.

This Privacy Policy was last updated on 9 September 2020.